E-Invoicing in Malaysia

Mandatory Electronic Invoicing in Malaysia

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Malaysia is on the Road to e-Invoicing

To support the growth of the digital economy, the government intends to implement e-invoicing in stages in an effort to enhance the efficiency of the country’s tax administration management. The implementation of e-invoicing will improve the quality of services and reduce compliance costs to taxpayers, while increasing the efficiency of business operations, as was announced by the Ministry of Finance.

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Who is obliged to use e-invoicing

Who is obliged to use e-invoicing in Malaysia?

The e-Invoicing mandate in Malysia was introduced in August 2024. Invoices need to be sent to the governmental MyInvois Platform (clearance model). Intermediaries (Service Providers) can be used to transmit invoices via API in UBL or JSON Format. The transmission is generally done separately, however it is possible to download the structured files directly via API.

Local Peppol Authority was established (Comarch is an accredited Peppol AP), however the use of the network is optional and only covers the transmission of the already cleared invoice to the end receiver.

 

Implementation timeline

  • August 1, 2024: Introduction of e-invoicing for taxpayers with annual turnover >100 million MYR (approx. 20.5 million EUR).
  • January 1, 2025: Introduction of e-invoicing for taxpayers with annual turnover >25 million MYR (approx. 5.125 million EUR).
  • July 1, 2025: Introduction of e-invoicing for taxpayers with annual turnover >5 million MYR (approx. 1 million EUR), with a 6-month soft launch period.
  • January 1, 2026: Introduction of e-invoicing for taxpayers with annual turnover up to 5 million MYR (approx. 1 million EUR) that are not below the exemption threshold (RM 3 million since September 1, 2026; previously RM 1 million), with an interim relaxation period extended to December 31, 2027.

Generally, businesses with annual revenue below RM 3 million are exempt from e-invoice implementation (threshold raised from RM 1 million with effect from September 1, 2026).

E-invoicing process description

E-invoicing process description

Issuers of invoices must submit them to the IRBM MyInvois system for validation before sharing them with recipients. Each validated invoice receives a Unique Identifier Number, which is proof for both the issuer and the recipient that it has been validated. The validated e-invoice must also carry a QR code linking to its validation record. Invoices are submitted via the MyInvois API (directly or through an intermediary) or the MyInvois Portal (accessed via MyTax), which enables the manual issuance and receipt of e-invoices. Delivery via Peppol is optional.

Archiving requirements for e‑Invoicing in Malaysia

The required storage period is 7 years. Storage abroad is allowed if the Director General of the Royal Malaysian Custom issues permission.

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How integrity and authenticity may be ensured?

In Malaysia, integrity and authenticity can be verified thanks to the invoice certificate with its serial number and QR codes.

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How can we help?

Comarch Malaysia Sdn. Bhd has the ability to transfer and process orders from abroad markets and smoothly proceed with the tax authorities. Comarch provides full coverage in terms of connectivity to the MDEC (Malaysia Digital Economy Corporation), which is used within the existing mandate.

Comarch is able to generate or convert an e-invoice within 72 hours after release (a confirmation link will be generated). Comarch is fully accredited by the Malaysia Digital Economy Corporation (MDEC) as a Peppol Service Provider (SP).

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Why is Comarch the best choice?

We have 20+ years of experience in carrying out various EDI, e-invoicing, and other document exchange projects around the world. In those years, we have successfully connected more than 130,000 entities from over 60 countries.

  • 1. Legal compliance

    Full compliance with the latest data exchange regulations and modern data transfer standards

  • 2. Digitization

    Applying new technologies and IT solutions in order to streamline workflows and automate activities and procedures

  • 3. Individual approach

    Tailor-made solutions based on processes specific to each company – own road map and a suitable pace of changes

  • 4.Security

    Highest level of security for all sensitive and important company data

    Read more about Comarch e-invoicing

    Legal regulation changes in Malaysia

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    If your company is based or has branches in Malaysia and you need to prepare your billing and tax systems to comply with the new requirements. Click on the button below to get in touch with one of our experts.

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